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It is vital that the punch clock software that you choose creates the best possible solution for your organization. This specific clock should offer your company a sound way of keeping track of the time that your various employees are keeping, while protecting you from any form of employee fraud in the process as well. One of the best methods for doing this is using a program that requires a unique voice to be called in from a specific telephone number to be clocked in and out during the day. This software learns both the tone of the voice calling in and the number that this employee should be calling in from. When both match, a time stamp will be added to their records and the manager will have the chance to review the information that comes through. On the manager's end, they will receive a detailed report of all the time that the employee has entered into the phone system during the period that they are being paid for. What will be of interest to this individual are the flags that come up because of various events that might occur in the process. For example, an employee who comes in earlier than the shift that they were approved for will have a flag that appears next to the time. In addition to this, you will be able to see changes in patterns and be notified if someone else attempts to clock in for an employee or if they try to do this process from an unauthorized phone. While the software might accept the punch, there will still be a flag that will have to be resolved before you will be able to pay out this employee on payday. This makes the punch clock software among one of the best assets in your company. Since you will be able to review what your employees are doing on a more detailed level, you won't have to worry about watching the clock when they roll in over the course of a morning. Instead, the focus can be placed on other areas of business that you might need to have more input on instead. To help ensure this information remains accurate, you should also plan to limit the individuals that have access to it. What you will find is that anyone who has the chance to review this information will be able to approve and ignore flags that appear as well. This can prove to be a problem in some companies, but there is a catch all for this as well. You will find that each transaction is still recorded and an administrator of the system will be able to review all the flagged items that have been handled. This way there is a backup system in play to add to the checks and balances that this software has and you can reduce the fear of paying out too much for employee's time that wasn't earned during the course of an actual business day. Once you set up Call the Time's service and web application, off-site employees can call a specific phone number to clock in and out when they start the day, finish the day and for each break that they take. Calling the phone number doesn't take much time, either, as the system is completely automated. When employees call, they record their voice and Call the Time records the time at which the call is logged. This specific date and time is recorded in the employer's online account, at which point the employer can log in and out and view any clock ins and outs that they want. Verifying Work Times Call the Time gives employers the ability to verify what employees do throughout the day as it relates to their breaks, beginning and ending times, and location whereabouts. It comes with a configurable GPS mobile tracking device that allows employers and managers to track the exact location of employees, which means that you can verify that employees are not only where they say they are at, but also working in the location to which you assigned them.
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